Privacy Policy
Project Net

Last updated: 10.12.2025

1. Introduction

This Privacy Policy describes how Project Net (“we”, “us”, “our”) collects, uses, stores and protects personal data in connection with our activities as an EU-funded project agency.

We are committed to ensuring the lawful, transparent and secure processing of personal data, in accordance with:
  • the General Data Protection Regulation (EU) 2016/679 (GDPR);
  • relevant national data protection laws;
  • data protection provisions in the Grant Agreements and EU Programmes we manage.

2. Data Controller

The data controller responsible for processing your personal data is:
Project Net

Address: Bikernieku Street 122/3-16, LV -1079, Riga, Latvia
Email: info@projectnet.net
Phone: +371 29189748
Website: https://projectnet.eu

3. What Personal Data We Collect

We may collect the following data, depending on your relationship with us (beneficiary, partner, contractor, participant):

Category

Examples

Identification Data

Name, surname, date of birth, nationality

Contact Information

Email address, phone number, postal address

Professional Data

Position, CV, qualifications, organisational role

Financial Data

Bank details (for reimbursements/payments), invoices

Participation Data

Attendance lists, signatures, photos/videos at events, project participation records

Communication Data

Emails, inquiries, consent records

Technical Data (website)

IP address, cookies, device/browser data


4. Purpose and Legal Basis for Processing

We process personal data to:

Purpose

Legal Basis

Manage EU-funded projects and grant agreements

Performance of a contract (Art. 6(1)(b) GDPR)

Ensure compliance with EU & national regulations

Legal obligation (Art. 6(1)(c) GDPR)

Communicate with beneficiaries/partners

Legitimate interest (Art. 6(1)(f) GDPR)

Event organization, dissemination & reporting

Consent (Art. 6(1)(a) GDPR) / Public interest (Art. 6(1)(e))

Financial and audit reporting to EU institutions

Legal obligation & public interest

Promotion & dissemination of project results

Consent (for photos/videos) or legitimate interest


5. Data Sharing

We may share personal data only when necessary with:
  • European Commission and other EU Institutions
  • National Agencies or Funding Authorities
  • Project partners under consortium agreements
  • Auditors, evaluators, certification bodies
  • Service providers (IT support, accounting, event services), bound by confidentiality agreements
We never sell personal data.

6. International Transfers

If data is transferred outside the European Economic Area (EEA), we ensure compliance with GDPR through:
  • EU Commission adequacy decisions
  • Standard Contractual Clauses (SCCs)
  • Other GDPR-approved safeguards

7. Data Retention

Personal data is stored only for the time necessary to fulfil the purposes for which it was collected, including mandatory EU audit and reporting periods.

Typical retention periods:
  • Project documentation: up to 10 years (or as required by EU regulations)
  • Financial records: as required by law
  • Event/media data: until consent withdrawal

8. Your Rights

Under GDPR, you have the right to:
  • Access your data
  • Rectify incorrect data
  • Request deletion (“right to be forgotten”)
  • Restrict or object to processing
  • Withdraw consent at any time (when consent is the basis)
  • Data portability (where applicable)

You can exercise your rights by contacting: info@projectnet.net

9. Security Measures

We implement appropriate technical and organisational measures, including encrypted storage, access control, staff training, confidentiality clauses, and secure communication systems, to protect personal data against loss, misuse, unauthorized access, disclosure or alteration.

10. Updates to This Policy

We may update this Privacy Policy as required by law or project obligations. The latest version will always be available on our website.